International Association for the Fantastic in the Arts

ICFA 41 “Climate Change and the Anthropocene”

When: March 18–21, 2020

Where: Marriott Orlando Airport Hotel, Orlando, Florida, USA

Guest Scholar: Stacy Alaimo, University of Oregon

Guest Author: Jeff VanderMeer

PLEASE SIGN UP NOW IF YOU HAVEN’T YET AND PLAN TO ATTEND.

Price list: https://www.fantastic-arts.org/wp-content/uploads/2019/06/ICFA-41-price-summary.pdf

Gateway for membership and registration: https://iaftfita.wildapricot.org/

Prices go up: We are in late registration. Registration blackout
begins on February 22, 2020; on and after this day, the online system
will be closed so the conference committee can commit to the hotel for
space and meal requirements. We will open again for on-site
registration on Wednesday, March 18, 2020.

THE PROGRAM

The (draft) program is now online! It’s linked at IAFA’s home page
(https://iaftfita.wildapricot.org/). We anticipate more changes as
people cancel and as we attempt to limit two-person panels.

Presenters, did your plans change? If you had a paper accepted but you
know you cannot attend, please let me know at once so we can remove
you from the program. I’ll update all the relevant people.

Sched: We’ll be using the Sched app in 2020. More info forthcoming
closer to the conference. Full-size souvenir program booklets
featuring fabulous retro artwork will be available

MEALS

If you have decided that you wish to prepurchase merch or attend a
particular meal that you haven’t signed up for, please email me. I can
adjust your invoice to add these extras.

Please also check your travel plans against the meals. If you discover
that your travel plans mean that must miss a meal that you are signed
up for, please email me at once. This is particularly the case for the
Friday guest scholar luncheon, which is included with your
registration.
HOTEL

Important: Please help the conference by staying when you can at the
conference hotel. The conference receives important perks and
concessions that rely on attendees’ staying in the conference hotel.
Please note that the room rate at the conference hotel is the same
regardless of the number of people who share it.

Info for conference hotel (Saturday and Sunday nights available only;
all else is SOLD OUT): https://iaftfita.wildapricot.org/Location

Info for overflow conference hotel (Sheraton Suites Orlando Airport, a
short walk from the Marriott). Please check the email account associated with your membership for a direct link.

Hotel questions: Contact Jeri Zulli (jerzulli AT live.com), conference
director. Anyone canceling or needing a room should reach out at once.

NEWS

IAFA welcomes new associate conference director Kristin Gutierrez
(https://www.fantastic-arts.org/2020/iafa-welcomes-new-associate-to-the-conference-director/).
Please make her welcome when you see her in March!

VOLUNTEERING

The volunteer form is now live (https://forms.gle/w5STMcZonRB8RLB88).
Volunteering is available for registration and AV. I will need people
on Tuesday to help me prep packets and badges, so if your schedule
permits, do please come early and help out.

We pay 10 IAFA Bucks per hour spent volunteering. These may be used
for merch and meal tickets (at the preconference rate) at this year’s
convention, or they may be held and put toward next year’s
registration. IAFA Bucks may not be used for this year’s registration,
and they may not be used in the book room, which is financially
independent. Volunteering is a great way for new attendees and grad
students to make connections!

STUDENT CAUCUS AND MENTORING

The student caucus offers a mentoring program for those who are new to
IAFA. They match up students with a long-standing member of IAFA, who
will orient them and introduce them to people at the conference. We
need more mentors! The full mentor call was in the last email sent
(https://www.fantastic-arts.org/2020/icfa-41-update-hotel-information/).

NETWORKING

Conference hashtag: #ICFA41
IAFA Listserv: http://lists.iafa.org/listinfo.cgi/iafa-l-iafa.org
IAFA on Facebook: https://www.facebook.com/FantasticArts/?fref=ts
IAFA on Twitter: https://twitter.com/iafa_tw?lang=en
Student Caucus (SCIAFA) on Facebook:
https://www.facebook.com/groups/833849033305627/

MEMBERSHIP TERM ERRORS

The move to calendar-year membership continues to be rocky. I must
check membership for everyone in the program by hand. I freely admit I
may have made errors! If in doubt, please contact me so I can correct
your membership term. Another round of “please sign up for
registration and/or membership” emails will go out shortly. Remember,
you must be a member of IAFA to present.

If you have any questions or need any help with membership renewal or
registration, please let me know. I’m here to help.

I hope to see you in March!

Karen Hellekson

IAFA Membership Registrar

https://iaftfita.wildapricot.org/

iafareg AT gmail.com

Conference Hotel: We encourage you to stay at the conference hotel, as it accrues benefits to the organization. The price is the same no matter how many people share the room. The hotel has just released a number of double rooms to us.

The hotel usually sells out, so if you haven’t already, do please book immediately: https://iaftfita.wildapricot.org/Location

You can also find a direct link to book in the email account associated with your membership.

If you have already booked elsewhere, please consider trying to switching over to the Marriott.

Membership and registration: https://iaftfita.wildapricot.org/

Please note that the Friday Guest Scholar lunch is included with your registration fee. The other meals cost extra.

Membership term: The membership term has been changed to calendar year. If you suspect that the system did something goofy and the year is off, contact the Registrar to research and fix.

Price list (registration fee increases on January 14, 2020): https://iaftfita.wildapricot.org/resources/Documents/ICFA-41-price-summary.pdf

Merch: All merch is now the same price: $20 per piece. Only one size of tote will be available this year. If you realize you would prefer another piece of merch, you can freely exchange it, as there is no price difference.

Problems logging in? What if the system fails to recognize your name/e-mail combination? Don’t create a new profile. STOP and e-mail the Registration and Membership Coordinator, Karen Hellekson. She can update your info.

Are you a joint membership holder? The joint membership administrator first must pay the IAFA membership fee through her own account. Then each person must log in individually and sign up for the conference. If you need to break up a joint membership, email the Registrar, who can handle that bit of paperwork for you. Do you have a credit? (The system will tell you.) Sign up as usual, which will generate an invoice. Then STOP. Do not pay. Instead, email Karen with the invoice number and tell her to apply your credit. She will then contact you with any outstanding balance.

New Division Head: Please welcome Carrie Cole as the shadow VPAA Division Head!

ICFA 39 “Frankenstein Bicentennial”

200 Years of the Fantastic: Celebrating Frankenstein and Mary Shelley

The Thirty-Ninth International Conference on the Fantastic in the Arts

March 14-18, 2018

Orlando Airport Marriott Lakeside, Orlando, Florida, USA

Guests of Honor: John Kessel and Nike Sulway

Guest Scholar: Fred Botting

Dear IAFA members and past ICFA attendees,

As the Thirty-Ninth International Conference on the Fantastic in the Arts nears, I wanted to send out a few reminders.

IF YOU HAVEN’T ALREADY, PLEASE SIGN UP

(The website is being updated. Please bear with us during this transition!)

We are now in Late Registration.

First, you must be a member to present a paper or sit on a panel. If you haven’t already, renew here: https://iaftfita.wildapricot.org/JoinUs

Next, if you haven’t already done so, you can register for the conference here: https://iaftfita.wildapricot.org/page-1609929

Holders of joint memberships must register for the conference individually.

The conference hotel (Orlando Airport Marriott Lakeside) is SOLD OUT. We have arranged overflow accommodations at the Sheraton Suites Orlando Airport, a short walk from the Marriott. The room rate is $165 plus tax, which is higher than the Marriott but less than the rack rate. YOU MUST BOOK NOW if you wish to secure a room. The Sheraton will only hold the rooms open and at this rate until February 12. Use this link to book: rooms: https://www.starwoodmeeting.com/Book/IAFA

Please contact Jeri Zulli (jerzulli AT live.com) with hotel questions.

Also, if you had a paper accepted but you know you cannot attend, please let your Division Head know as soon as you can, so we can remove you from the program. If you have to withdraw, be sure to cancel any hotel reservations you may have made.

A list of all fees associated with the conference can be found here: https://www.fantastic-arts.org/wp-content/uploads/2017/11/ICFA-39-price-summary.pdf

SWAG AND MEAL TICKETS

If you have not yet registered, swag and meal tickets may be purchased as part of your registration.

If you have already registered but suddenly have become alive to the fact that you require a meal ticket, T-shirt, or tote, you may purchase them at the IAFA Store: https://store4277080.ecwid.com/

Swag and meal tickets will be available at the Registration desk, but at higher rates, and on a first-come, first-served basis.

IMPORTANT DATES

Dates are reckoned by local time in Orlando, Florida.

We are currently in late registration. Registration blackout begins on February 22, 2018. On and after this day, the online system will be closed so the conference committee can commit to the hotel for space and meal requirements. The system will open again for on-site registration on March 14, 2018.

No refunds will be given after February 1, 2018. Exceptions may be appealed to the Board.

NETWORKING AND VOLUNTEERING

Student Caucus (SCIAFA) and Mentoring Program

The purpose of the Student Caucus (SCIAFA) is to foster and promote growth, scholarship, and fellowship among the student members of the IAFA and to address the needs of students working in the field of the fantastic, by establishing mentoring and other programs, through coordinating efforts with the main body of the IAFA. If you are a student member of the IAFA, you are automatically a member of SCIAFA.

The mentoring program is an important part of the SCIAFA. Since 2001, the IAFA Student Caucus (SCIAFA) has sponsored a Mentoring Program aimed at helping student scholars to find their way around ICFA, discover the natural friendliness of the conference as quickly as possible, use ICFA as an entrance into existing scholarly communities concerned with the fantastic, and leave with both fond memories of the supporting organization and plans to return. This year, the SCIAFA is still accepting participants for the Mentoring Program, and we are in great need of mentors, so please consider signing up. For more information about the Mentoring Program, or to sign up as either a mentor or mentee, please contact Amanda Rudd (rudd.am AT gmail.com).

Volunteering

The Registration and AV areas always welcome volunteer help; interested folks can sign up here: https://docs.google.com/forms/d/e/1FAIpQLSes6BC2i4kjxNwszLk28julqDsm8Tx-cUxANkyTGkFffOEFfw/viewform

IAFA Bucks at the fabulous new rate of $10 an hour will be provided. These may be used for swag and meal tickets at this year’s convention, or they may be held and put toward next year’s registration. IAFA Bucks may not be used for this year’s registration, and they may not be used in the Book Room, which is financially independent.

Discussion List and Social Media

IAFA Listserv: http://lists.iafa.org/listinfo.cgi/iafa-l-iafa.org
IAFA on Facebook: https://www.facebook.com/FantasticArts/?fref=ts
IAFA on Twitter: https://twitter.com/iafa_tw?lang=en
Student Caucus (SCIAFA) on Facebook: https://www.facebook.com/groups/833849033305627/

If you have any questions or need any help with membership renewal or registration, please email me. We look forward to seeing you in March!

Karen Hellekson

IAFA Membership Registrar

iafareg AT gmail.com

ICFA 39 Frankenstein Bicentennial early registration closes on January 13th. If you want the rate of $110 for conference registration, please act now. Prices will only go up!

Reminder: you must be a member of IAFA to present at ICFA. To renew your membership, please go to: https://iaftfita.wildapricot.org/JoinUs. Next, register for the conference here: https://iaftfita.wildapricot.org/page-1609929.

Also, if you had a paper accepted but you know you cannot attend, please let your Division Head know as soon as you can, so we can remove you from the program.

If you have any questions or concerns about membership or registration, please contact Karen Hellekson at iafareg@gmail.com.

Hello Everyone!

As the Thirty-Eighth International Conference on the Fantastic in the Arts nears, I wanted to send out a few reminders!  If you haven’t already done so, you can renew your membership and register for the conference here.  

Although you can join the association even if you don’t attend the conference, current IAFA membership is required if you are presenting a paper at the conference, so you should join the association or renew your membership before attempting to register for the conference if you are presenting a paper.  

A list of all fees associated with the conference can be found here and a “How To” guide for membership renewal can be found here, and a “How To” guide for registering and paying for the conference can be found here. 

IMPORTANT DATES:

Normal registration rates end on January 31, 2017 at midnight Orlando time, so if you want to take advantage of the regular registration rates, you only have a few days left!

Late registration begins February 1, 2017 and lasts through the conference.

After March 1, 2017, the on-line system will be closed temporarily so that the conference committee can commit to the hotel for space and meal requirements. The system will open again for on-site registration on March 22, 2017.

Please note that date changes for registration purposes are reckoned by local time in Orlando, Florida.

Student Caucus (SCIAFA):

The purpose of the Student Caucus (SCIAFA) is to foster and promote growth, scholarship, and fellowship among the student members of the IAFA and to address the needs of students working in the field of the fantastic, by establishing mentoring and other programs, through coordinating efforts with the main body of the IAFA. If you are a student member of the IAFA, you are automatically a member of SCIAFA

Mentoring Program:

The mentoring program is an important part of the SCIAFA. Since 2001, the IAFA Student Caucus (SCIAFA) has sponsored a Mentoring Program aimed at helping student scholars to find their way around ICFA, discover the natural friendliness of the conference as quickly as possible, use ICFA as an entrance into existing scholarly communities concerned with the fantastic, and leave with both fond memories of the supporting organization and plans to return.

This year, the SCIAFA is still accepting participants for the Mentoring Program, and we are in great need of mentors, so please consider signing up.

For more information about the Mentoring Program, or to sign up as either a mentor or mentee, please contact Amanda Rudd at rudd.am AT gmail.com.

THE HOTEL:

The conference will be held March 22-26, 2017 at the Marriott Orlando Airport Hotel.  For reservations, please call the hotel’s toll-free number: 1-800-380-6751; or dial direct: 407-851-9000 or use the Orlando Airport Marriott web site.

The IAFA group code for the conference rate is IAFIAFA. Fill it in as the group code if you register on-line or mention it to the hotel if you call in the reservation. The box to fill in the group code is on the left hand side of the screen when you first go to search for a room. It’s below the section where it asks you the check in date and for your Marriott number. Click the “+” sign next to “special rates” and fill in the group code before you click “find.” You can find more information about the hotel here.

The hotel deadline is fast approaching, and rooms will not be available at the conference rate after January 31–and will probably not be available at any rate, so if you haven’t booked your room yet, you may want to soon.

DISCUSSION LIST: 

All IAFA members are invited to join the IAFA listserv. You may do so by clicking here.  

VOLUNTEERING:

Interested in helping us make ICFA 38 a success? We are looking for volunteers to assist with the book room, registration desk, and A/V. Please use the survey link below to let us know when and where you would like to help. If you know of other people attending the conference that would like to volunteer and earn ICFA bucks to help them keep coming back, please share the survey with them. If you have questions or concerns, please contact Valorie Ebert, Membership and Registration Coordinator (iafareg ATgmail.com).

Please Note: We need extra volunteers to help load and unload the book room.  If you plan on being at the hotel Monday and/or aren’t leaving until the following Sunday or Monday and would like to help with this important task, please indicate your willingness on the volunteer survey or please contact Valorie Ebert, Membership and Registration Coordinator (iafareg AT gmail.com)..

** Book Room Set Up normally begins at 8:00 a.m. on Monday morning.  They need all the help they can get, so if you are at the conference early on Monday, stop by and lend a hand.

** Book Room Breakdown normally begins at 8:00 a.m. on Sunday morning.  Again, they need all the help they can get, so if you are an early riser, go lend a hand.

You can find the volunteer survey here.

Social Media:

If you are on Facebook you can connect with IAFA here.  You can follow us on Twitter here. In addition, if you are a student you can also join the Student Caucus Facebook page here.

If you have any questions or need any help with membership renewal or registration, please email me at iafareg AT gmail.com.

We look forward to seeing you in March!

Regards,

Valorie

Hello ICFA 38 Attendees!

A few reminders:

Please make sure to renew your membership and register for the conference. Early Registration ends on January 14th. Attendees should book their room at the Airport Marriott Lakeside no later than January 31st. Lastly, submissions for the Emerging Scholar Award are due on February 1st.

Dear ICFA Participants:

REDUCED PRICE REGISTRATION ENDS JAN. 14. after which it goes up from $110 to $135 ($165 after Jan. 31)–see prices and cutoff dates attached.

HOTEL: Last year, the reduced-price hotel rooms were sold out by Feb.1–given our increased attendance this year, we recommend booking by Jan. 15.

GRADUATE STUDENTS: Deadline for IAFA Emerging Scholar Award (formerly Graduate Student Award) Feb. 1 (see attached)

Online advance registration for ICFA will continue through next Wednesday, 12 March 2014, 11:59 p.m. Eastern Standard Time (UTC-05:00). Then we will shut down registration so that registration can finalize preparations.

This does not mean that people cannot register for the ICFA.

“On site” registration will open Wednesday, 19 March 2014. Day passes will also be available.